Operational Compliance Platform
All|certified.All tracked.
Expired certs, lapsed insurance, missed inspections — EverAdmin continuously monitors the qualifications behind your workforce, equipment, and vendors, and alerts you before gaps become incidents.
Mike Torres
OSHA 30-Hour Cert
John Smith
Confined Space Entry Cert
Maria Lopez
Forklift Operator Cert
The Problem
Compliance gaps are hiding in plain sight.
Most companies don’t know they have a gap until something goes wrong.
83% still track in spreadsheets
Certificates, licenses, and inspection records managed in Excel — if at all. Expiry dates slip through the cracks every week.
One lapse can cost you everything
A single expired contractor insurance or missed safety cert can void your coverage, halt a project, or trigger a fine up to $156,000.
$156K per violation
One expired cert. One missed inspection. That’s all it takes to shut down a site or trigger a six-figure penalty. By the time you notice, it’s already too late.
The Solution
The matching engine that keeps your entire operation qualified.
EverAdmin connects every entity to its required credentials and continuously monitors their validity. When a relation shifts from valid to expiring to lapsed — workflows, alerts, and audit trails fire automatically.
Define Your Model
Any entity. Any credential. Your rules.
- Custom entities: people, companies, equipment, sites ...
- Credential requirements with renewal cycles
- No-code setup designed for non-engineers
Entity
Mike Torres
Employee
Rule
OSHA 30-Hour Cert
Required · Renew: 5 yrs
Credential
OSHA 30 — #7294
Exp. Jun 2026
Entity
Crane #12
Equipment
Rule
Annual Load Test
Required · Renew: 1 yr
Credential
Load Test #LT-09
Exp. in 22 days
Continuous Monitoring
Valid → Expiring → Lapsed — in real time.
- Every relation carries an expiration and live status
- Matching engine evaluates requirements vs. actuals
- Automated reminders at custom intervals before expiration
Relation Status Timeline
OSHA 30-Hr — Mike Torres
428 days left
OSHA 30-Hr — John Smith
14 days left
COI — Peak Roofing
Not on file
Evidence & Audit Trail
Every change logged. Every document stored.
- Immutable audit log for every status transition
- Automated collection workflows with reminders
- One-click regulator-ready reports
Audit Log
Status changed: Valid → Expiring
OSHA 30-Hr · Mike Torres · 10:42
Reminder sent to mike@acme.com
Auto-workflow triggered · 10:42
Document uploaded: COI Policy
Peak Roofing Co. · 09:15
Audit report generated
Q1 2026 · All entities · Yesterday
How It Works
Up and running in days, not months.
01
in 1 dayConnect
Add your contractors, employees, equipment, and facilities. Import from CSV or your existing database system.
02
in 1 dayConfigure
Define what compliance looks like for each entity type — which certs are required and which regulations apply.
03
24/7Collect
Contractors and staff self-upload documents via a simple link or QR code. Expiry dates are extracted automatically.
04
24/7Monitor
Continuous status dashboard. Automated reminders at custom intervals before expiration. Instant alerts on gaps.
05
24/7Report
One-click audit reports, regulator-ready. Share compliance status upstream or request docs from vendors.
Beyond Internal Compliance
Not just a tracker — a compliance network.
EverAdmin lets you share compliance data across your entire supply chain. Prove your status to clients, or request documents from subcontractors — all through a single platform.
Upstream Project
Share a read-only compliance view with general contractors, prime vendors, or regulatory bodies. They see real-time status without you chasing emails or exporting PDFs.
Share safety documents with your GC in one click.
Shared with: Meridian Construction
Project: Downtown Tower Phase 2
Downstream Project
Send document requests to subcontractors and suppliers via a simple link. They upload directly — no accounts needed. Deadlines, reminders, and status tracking are built in.
Collect sub insurance via a form instead of email.
Requested from: Peak Roofing Co.
COI + OSHA certs · Due Apr 1
Built for the teams who keep operations running.
Construction
Plant Maintenance
Facility Management
Logistics & Transportation
“A contractor’s insurance lapsed for 3 weeks before anyone noticed. One incident during that window could have cost us everything.”
— VP Operations, Construction firm (150 employees)
“We manage 40 buildings and hundreds of technician certs. One missed fire-safety inspection nearly shut down a tenant floor. We needed a system, not another spreadsheet.”
— Director of Operations, Facility Management Co. (40 sites)
$156K
Average penalty per unqualified-worker violation
30+ days
Of staff time per year lost to manual tracking
1 lapse
Is all it takes to shut down a job site
Get Early Access
See a demo tailored to your industry.
We’ll prepare a demo environment for your workflow. In 30 minutes, see how compliance gaps become visible — and manageable.
Free during beta · No credit card required · 30-minute walkthrough